In this case, since it’s a legitimate transaction, it should be added. Below is a sample credit card statement used to what is privacy audits law illustrate the reconciliation process in this tutorial. Take a moment to review the data in this sample statement as it will be used throughout the process. A. Click Pay all or a portion of the bill now to go to the Write Check screen, where you can create a check for the credit card balance you wish to pay.

Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. From your QuickBooks Desktop dashboard, click Banking from the top menu bar and then select the Reconcile dropdown. Another option is to Click on the Reconcile icon under the Banking menu of your QuickBooks Desktop homepage. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you.

Step 3: Compare your statement with QuickBooks

To do this, right-click on the reconciliation screen’s tab in your internet browser and select “duplicate” to open a second tab. Once the changes are saved, you’ll need to refresh the original tab to see the updated screen. For your reconciliation to work, the beginning balance calculated by QuickBooks must match the ending balance on the last statement reconciled. If there were any changes to previously reconciled transactions, the beginning balance may be off—and if it is, QuickBooks provides a link to help you identify the transaction that changed. Additionally, you can set up a bank rule that automatically categorizes your transactions. If they already exist in QuickBooks, you have the option to match, add, or view multiple matches instead of categorizing them.

Step 5: Verify Reconciliation Results

Start by looking at each transaction listed in the QuickBooks screen above and finding it on your credit card statement. If you find it, click the radial button for the transaction (item D) and place a checkmark next to the transaction on your statement. If you reconciled a transaction by mistake, here’s how to unreconcile it. If you adjusted a reconciliation by mistake or need to start over, reach out to your accountant. If you’re reconciling an account for the first time, review the opening balance.

1. While the most likely cause is an error in your QuickBooks accounting, don’t delete the transaction because it may affect other accounts or periods.
2. If there’s a transaction on your statement that isn’t in QuickBooks but the transaction is correct, then you need to add it to QuickBooks.
3. Mastering this essential skill will save you time, minimize errors, and provide you with reliable financial information for informed decision-making in your business.
4. It’s most likely a transaction that will show up on next month’s statement.
5. Once they are matched and categorized, they will appear in your bank register.
6. Just like balancing your checkbook, you need to review your accounts in QuickBooks to make sure they match your bank and credit card statements.

How To Process Credit Card Payments In Quickbooks Online

If you see a transaction in QuickBooks that isn’t on your credit card statement, don’t delete it. It’s most likely a transaction that will show up on next month’s statement. Any unmarked transaction this month will appear automatically in next month’s reconciliation.

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Once they are matched and categorized, they will appear in your bank register. If you need help with this step, check out our tutorial on how to enter credit card charges in QuickBooks Desktop. To create a new transaction, open the Enter Credit Card Charges screen from the Banking menu. Enter the correct information based on your credit card statement. You should enter the missing transactions manually in QuickBooks.

Reconciling your credit card accounts in QuickBooks Online helps ensure the accuracy of your financial records. It allows you to identify any discrepancies and resolve them promptly, providing you with a clear and up-to-date understanding of your business’s financial health. In the reconcile window, select the credit card account you wish to reconcile and enter the ending date and ending balance shown on your credit card statement. If you have finance charges on your credit card statement that are not listed in QuickBooks Online, then you need to add them manually. You’ll know you reconciled your credit card balance successfully when the difference between your statement ending balance and cleared balance is zero.